Oracle Facilities Specialist 2 in Utrecht, Netherlands

Facilities Specialist 2

Preferred Qualifications

We are looking for a Facility Specialist

In this role you will be part of a team responsible for the operational services in the office.

The team is managed by the NL Facility Manager based in Utrecht. You will be responsible for the quality of the day-to-day services and will be supported by the Utrecht team.

Responsibilities:

  • Operational responsible for Reception & switchboard, catering and cleaning

  • Mail services

  • Purchasing

  • General Office Equipment/Audio Visual Equipment

  • Facilities

  • Reporting

  • New Hire Orientation

  • Problem solving

  • ERT (BHV – member)

Competencies:

  • Innovation

  • Communication

  • Planning and Organizing

  • Customer Focus

  • Honest & Integer

  • Team player

Function Specific Competencies:

  • Degree in Facilities Management

  • 2 years of work experience

  • Experience in dealing with outside vendors and working in a sales office environment

  • Use of Excel, Word, PowerPoint and email

  • Excellent problem solving skills

  • Understanding of office procedures and property management responsibilities

  • Analytical skills

  • Excellent organizational skills and follow through on task assignments

  • Ability to work independently with minimal supervision and handle multiple tasks

  • Ability to use effective time management skills

  • Responsiveness to customer requests and service issues

  • Ability to interact with all levels within the company, external customers and vendors

  • Demonstrable operating knowledge of office equipment

  • Ability to accurately complete tasks within specified deadlines

  • Ability to negotiate with internal users regarding space requirements.

  • Ability to assign appropriate level of urgency to specific situations, especially relative to action requests generated by upper management.

  • Ability to obtain closure on relevant issues.

  • Native Dutch, fluent in English

  • Any other language such as German or Scandinavian languages are welcome.

Detailed Description and Job Requirements

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle

  • s office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Duties and tasks are standard with some variation. Completes own role largely independently within defined policies and procedures using problem solving skills. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after-hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 2-5 years prior facilities or property assistant experience preferred.

Job: Facilities

Location: NL-NL,Netherlands-Utrecht

Job Type: Regular Employee Hire

Organization: Oracle