Brown-Forman Executive Assistant - Corporate Communications in Amsterdam, Netherlands
To provide assistant support to senior leaders in the areas of administration, organisation, communication and project work.
Administrative and Organisation
Processing expense reports promptly and accurately
Making extensive travel arrangements taking into account differing budgets and preferences
Managing visa applications and immigration requirements for business travel
Manage invoicing and processing
Monitor progress against budget throughout the fiscal year highlighting variances and opportunities for savings
Coordinating and planning appointments, meetings, conferences dinners, social events and other events in Amsterdam and other locations
Following-up after meetings etc. (e.g. preparing and circulating meeting minutes, tracking completion of follow-ups)
Processing of general correspondence including preparation of emails, memos, letters, and other documents as directed
Managing expat calendars, expenses, and related tax administration
Identifying processes, technologies, or other means of improving efficiency and productivity for self and managers
Collaborate and be a team player alongside executive assistant and other administrative colleagues as needed
Preparing working documents such as presentations and reports by using applications including Microsoft office PowerPoint, Excel and Word as well as Prezi and other online tools for virtual communication
Preparing and communicating meeting documents such as agendas, meeting minutes, etc.
Drafting memos, letters and other correspondence for internal and external purposes
Work with Corporate Communications and members of Assistant Team Europe on maintenance and evolution of the Europe News Portal and Europe Site
Lead quarterly production of All Europe Call deck
Carrying out ad hoc projects as required
Doing research on political, policy, and other corporate affairs subjects, e.g. background on Members of the European Parliament; identifying relevant trade associations across Europe and determining to which ones BF belongs
Achieved MBO education or similar with substantial administrative assistance experience at a senior level and in-depth knowledge of administrative office functions
Ability to exercise discretion and handle confidential matter appropriately.
Excellent organizational skills in planning and prioritizing work, to execute superbly multiple tasks under minimum supervision an follow through on commitment.
High degree of independent judgment and initiative, in a team-oriented, self-managed and multicultural working environment.
Ability to recognize when direction is required and to ask for it.
Ability and willingness to occasionally be flexible about working hours.
Able to handle deadlines and pressure in fast paced environment
High level of professionalism and courtesy in performing administrative duties and communicating appropriately with a variety of contact points.
Ability and willingness to act as member of a team, both with managers and their reports and with administrative colleagues
Excellent computer skills, specifically Microsoft Outlook, Word, PowerPoint and Excel.
Highest standard of English language skills (spoken, written)
Ability to develop and maintain effective work relationships.
Ability to travel as needed to attend meetings, conferences etc
Additional language (German or French preferred)
Experience of working in HR or Corporate Affairs functions
Experience of working at Board level in a PA role
Experience of working for expatriates and managing the admin related to this
Experience working with Google products, particularly Gmail, Google Drive, and Docs, Sheets, and Slides
For more than 145 years, Brown-Forman Corporation has enriched the experience of life by responsibly building fine quality beverage alcohol brands, including Jack Daniel’s Tennessee Whiskey, Jack Daniel’s & Cola, Jack Daniel’s Tennessee Honey, Jack Daniel’s Tennessee Fire, Gentleman Jack, Jack Daniel’s Single Barrel, Finlandia, Korbel, el Jimador, Woodford Reserve, Old Forester, Canadian Mist, Herradura, New Mix, Sonoma-Cutrer, Early Times, Chambord, BenRiach and GlenDronach. Brown-Forman’s brands are supported by nearly 4,600 employees and sold in approximately 160 countries worldwide
For more information about the company, please visit http://www.brown-forman.com.
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Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Europe
Req Type: Exempt